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v4: How to Backup Files and Folders using Macrium Reflect

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v4: How to Backup Files and Folders using Macrium Reflect

A file and folder backup is a useful way to backup your working files, personal files and any precious data.  Unlike many other backup solutions Macrium Reflect can even backup open/locked files by using Microsoft Volume Shadow copy Service (VSS).

In this tutorial I’ll take you through the steps to create a full backup of your ‘Outlook PST file’ (an e-mail file) and save the backup definition as an XML file for easy re-running and scheduling.

Please note: If you wish to backup your Operating System,Do Not use a File & Folder Backup, you must use an Image Backup.  A File/Folder backupis not suitable for restoring your Windows Operating System.
  1. Start Macrium Reflect and within the 'Backup Tasks' options select ‘Backup files and folders’ to start the backup wizard. The backup Wizard starts.  Click on ‘Next’.
  2. In the next wizard page leave the option as ‘Full’ (the other options are Incremental and Differential, but these are covered in another tutorial).  Click on ‘Next’.
  3. You can now choose the folders you want to backup.

    Note: Folder selections are recursive.  This means that all folders underneath the selected folder are included and any new folders in the future will be automatically included.  So, if you backup your 'Documents' folder then any new folders you add underneath 'Documents' will be included when you run the backup again.

    You can select multiple folders.  In this example I have just selected my outlook data folder.  Click on ‘Next’ after making selection.

    Note: in selecting the Outlook folder I had to show hidden folders before I could find the Outlook folder as it was hidden.

    To show hidden folders: Open Windows Explorer: then in Windows 7 or Vista select 'Folders and Search Option' in the Organize Tab or in Windows XP select 'Folder Options' in the Tools menu.  Now select the 'View'  Tab and scroll down if necessary so you can select 'Show hidden files folders'.

    While you are in this Tab it may help later if you also display file extensions :- Remove the tick against 'Hide extensions for known file types'.  Click on 'Apply' and then 'OK' (just 'OK' in XP).  Close 'Windows Explorer'.
  4. Having selected the folders, in the next wizard page we select the files needing to be backed up within the folders.  You can use standard DOS wildcard formatting to select files to include and exclude.  Multiple selections must be separated by a semi colon.

    e.g,  *.doc; *.xls

    Other examples are shown in following table:
    Example Meaning Example Meaning
    *.doc All .doc WORD files *.jpg All jpg files
    *.xls All xls Excel files *.* All files
    20100912 AC.doc File Name: 20100912 AC.doc *.doc; *.xls; *.jpg All WORD, Excel and jpg files
    *.doc; *.docx All WORD files *.pst All Outlook email files
    abc.xls; *.jpg file: abc.xls and all .jpg files Outlook.pst file: Outlook.pst
    See here for a list of file extensions.

    In wizard page below all .pst files were chosen by entering '*.pst'. Normally we leave exclusions and ticks unchanged at defaults but in this case make sure there is no tick against 'Exclude Hidden Files and Folders' as .pst files are within hidden folders.  Click on ‘Next’.
  5. The next wizard page enables the destination of the backup to be selected.  You need to select one of three options (a), (b) or (c):
    1. If you select ‘Local Hard Drive’ click on ▼ to get a drop down menu where you can search partitions, external hard drives, memory sticks (flash drives) etc to save your backup.  You can also create a new folder there if needed.
    2. If you select ‘Network’ you can search for another PC or Network Attached Storage etc. to save the backup.
    3. If you select ‘CD/DVD Burner’ you can select which Drive to save the backup.

    Leave the Backup file name unchanged.  Click on ‘Next’ to finalise backup process.
  6. The next wizard page shows backup selection.  Click on ‘Finish’ to start backup.  If you have chosen CD/DVD burner you will be prompted to insert disk.
  7. In the next window you should enter an XML file name for the backup definition.  Using this XML file name you can easily find it in the XML Tab if you either want to re-run the backup without going through the wizard again or want to schedule the backup.   Now click on ‘OK’.
  8. The next wizard page below shows progress while backing up the file(s) and folders.

    When backup is complete click 'OK' to close the small completion window and also close the progress window.

Now the Task is Complete, if you wish, you can look at the log.There is a 'Log' Tab in the main Reflect window to check what you have done.

In the next tutorial I'll show you how to backup only the files that have changed since this full backup was made, by creating an 'Incremental or Differential Backup'.

The following links to other 'file and folder' tutorials may be useful:

How to create afile and folder incremental or differential backup
How to restore a file and folder backup:
How to schedule your backups:

Last Modified:8 Mar 2013

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Type: Tutorial

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